Sunday, March 31st is World Backup Day. A day in which companies and individuals are encouraged to take the Backup Pledge and back-up data to the cloud or an external drive. But do we still need a World Backup Day? With cost-effective cloud services, backing up is easier and cheaper than ever before, so surely everyone backs up data these days?
Well, unfortunately, that isn’t the case. A recent study shows that 50% of UK small and medium-size businesses have inadequate backup systems in place. This leaves them dangerously exposed should disaster strike. Large fines could be levied if you are found to be negligent, the damage to your reputation could be unrecoverable and there is the small matter of trying to restore all your invaluable customer information.
Preparing for data loss
Data loss then is no laughing matter and the threat of it happening is real. In the UK, 113 mobile phones are stolen every minute and 1 in 10 computers are infected with a virus each month. Therefore it is a case of when, not if, your data will be lost or compromised. That means it is important that you are prepared for it.
For this reason, all businesses large and small should have a backup and disaster recovery (BDR) plan in place. This plan should document the processes and procedures which are necessary to ensure your data is kept safe. Staff should also be trained on how to respond in the event of a data breach or hardware failure.
To create an effective BDR plan you should analyse your existing systems, including hardware, software and network technologies. And don’t forget your document management systems. Today’s document management solutions use a number of different technologies which will need to be restored should disaster strike.
What type of backup is right for my business?
Businesses can choose from a wide range of BDR systems today from simple USB drives to real-time data duplication in the cloud. This can make choosing the right service more complicated than it need be. To make it simple, it is recommended that most small and medium-size businesses deploy a solution which provides both on-premise and cloud backup. This belt and braces approach provides a robust system which enables quick access to data in the event of corruption and protects data offsite should disaster strike.
Protecting your company’s data has never been more important. The risk of loss is very real and increasing all the time. So don’t bury your head in the sand thinking it won’t happen to me. Take the World Backup Day Pledge today and make sure your data is safe and your company is protected from data loss. It could be the most important decision you make today.