Wholesale changes are coming to the way businesses handle data. Courtesy of the EU, General Data Protection Regulation (GDPR) is being introduced across the continent to not only change but also strengthen data protection for consumers, as well as monitor what personal data is used outside of the EU.
What is GDPR?
Legally binding from 25th May, GDPR expands on the current data protection legislation as a way of reforming existing laws around data usage, making businesses more accountable and making it easier for consumers to access their data.
One of the biggest aspects of the new regulations will be proof of consent, and penalties for any company breaching GDPR could see them fined €20m, or 4% of total annual turnover, depending on which is higher.
How will this affect your business?
GDPR will be placing increased demands on certain Business Support Systems as consent and the ability for the client to erase any data you hold on them could be time-consuming.
This means that, if your business is transferring data, whether it will be used for email marketing or targeted ads, you must have the ability to delete this data when requested. On top of this, stored data will need to be categorised, so it is not used for any purpose other than what was originally specified to the user.
Along these lines, you need to be able to provide any of your customers with any data held on them. This may put increased stress on the way your company files data and how you structure datasets to make them easily indexed and available. Needless to say, a catch-all spreadsheet won’t be the most compliant or easy thing to use come 25th May.
All the Sharp office equipment Leemic supplies has the ability to be fully compliant with GDPR, so whether confidential information is being printed, copied, scanned or transmitted over your network any data held on customers and employees is not at risk.